HR Essentials Programme - Application Form

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How to apply

In order to apply for the HR Essentials programme, you will need complete the form below. Please note that you will need to include your organisations most recent financial information as well as other key information. If you have any questions about the completion of this form, please email hressentials@coolventures.co.uk.

Once your form has been received, a member of the Team will confirm eligibility and agree next steps.

Please note that once accepted on the programme, you may be asked to provide copies of your organisations HR documents where available. Your programme cannot commence until this is received.

Data Protection and UK GDPR

The HR Essentials programme is a West of England Mayoral Combined Authority initiative, delivered in partnership with the Good Employment Charter, Cool ventures Limited, and the HR Dept Bristol and Bath Limited to support businesses across the region.

The West of England Mayoral Combined Authority is the lead authority for this service and your personal data will be passed to them for audit, analytical, and research purposes. This processing of personal data will enable them to understand more about organisations like yours and general patterns and trends regarding businesses in the local region.

The participation in the HR Essentials programme will also involve referrals and the sharing of limited and relevant personal data, to trusted third parties, for the purpose of delivering the support.

We have certain legal responsibilities and a duty of care regarding the processing of your personal data and operate in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act (DPA 2018).

Whenever you provide personal data to us, it is essential that you have the right to share that personal data with us, particularly with regard to personal data that you are providing relating to people other than yourself. It is a requirement of the UK GDPR that you are responsible for the personal data you share with us, just as we have certain data processor responsibilities once we have receipted that personal data.

In order to find out more about how we will process your personal data, our purposes for processing that personal data, your individual rights, and the retention of your personal data please read the HR Essentials Programme Data Privacy Policy.

If you have any questions regarding personal data or the processing of personal data in relation to the HR Essentials programme, please contact Cool Ventures independently appointed and certified Data Protection Officer (DPO), Chris Burn of CSRB Limited.

Part 1: General Information

Name*

First Last

Contact Telephone Number*

Position*

Email Address*

Part 2: About Your Business (Please provide your Business or registered business address)

Business Name*

Street Address*

Address Line 2

Town*

Postcode*

Local Authority*

Trading Since*

Day

Month

Year

Company Number / UTR Number*

Company number is usually 8 numbers, or 2 letters followed by 6 numbers. It will be displayed on your certificate of incorporation and on your listing at Companies House. You get a Unique Taxpayer Reference (UTR) when you register for Self Assessment. It’s a 10-digit number and may just be called ‘tax reference’. You’ll get your UTR by post 10 days after you register and can be found in your Personal tax Account or the HMRC app.

HMRC Employers PAYE reference number*

Which sector do you operate in?*

Please provide a brief description of what your business does*

Turnover for the last 12 months, to the nearest £*

If you have not been trading for a full 12 months please enter “£0”. If you are not sure, estimate to the nearest £1000. So, for example £4,000, £50,000, £95,000 etc.

Number of full time equivalent employees including yourself*

Calculate Full Time Equivalent (FTE) by dividing the total hours worked by all employees by the number of hours worked by a full-time employee in a given period (week).

Are you planning on taking on additional staff in the next 12 months?*

Yes

HR Essentials Programme: Subsidy Control Notice

The HR Essentials Programme is an initiative of the West of England Mayoral Combined Authority and operates within the Subsidy Control framework. Support delivered through the programme complies with the Subsidy Control Act 2022, utilising the Minimal Financial Assistance (MFA) exemption. Under this exemption, an undertaking can receive up to £315,000 of MFA within the current and previous two financial years combined. We are required to ensure that public funding is compliant with the principles established in this Act. As part of the HR Essentials Programme, you will receive support valued at £3,125, including an HR audit, 1-2-1 consultancy, and workshops. You will receive a letter at the end of the project to confirm the subsidy allocation at the end of the project. You may need to declare this amount to any other UK public body that provides aid or in response to an audit or investigation requesting details of Subsidy/Minimal Financial Assistance your business has received. We strongly recommend that you keep a record of this support for future reference.

Declaration:

Please complete the declaration below, which will be used to assess your eligibility to receive assistance. When completing this, you should consider any other Minimal Financial Assistance (MFA), Small Amounts of Financial Assistance or De Minimis Aid your business has received from any public body in the current and previous three financial years, and will not, if HR Essentials support is awarded, exceed the limit of £315,000 of such public funding over the relevant three-year period.

I confirm that I am authorised to sign this declaration as an owner, director, or officer of the business. I acknowledge the requirements outlined in section 36(1) of the Subsidy Control Act 2022. I also understand that if the total value of support received by my business exceeds £315,000, we will not be eligible for further aid under section 36(1) of the Subsidy Control Act 2022. By signing this form, I confirm that my business has been informed of and accepts that the approximate value of the Subsidy/Minimal Financial Assistance we are receiving through the HR Essentials Programme is £3,125.*

Yes

Your business challenges

What are your business's top three HR-related challenges currently?*

What are your primary HR goals for the next 12 months?*

How do you envision the HR support provided through this programme improving your business' productivity, employee engagement, and economic resilience?*

What other business challenges do you have?

Business Growth

Finance & Funding

Marketing strategy

Sales

Digital marketing

Social media

Branding

Workforce development

Sustainability and environment

Business strategy and planning

Business processes

Exit Strategy

Intellectual Property (IP)

BCORP / Environmental, Social and Governance (ESG)

IT / Tech adoption

Leadership and Management

Part 3: Equality and Diversity

As part of our obligations of delivering support to you, we are required to monitor the diversity of our project beneficiaries to ensure we are providing equal opportunities to all.

Ethnicity*

Ethnicity (Other)*

Gender*

Gender (Other)*

Disability*

Do you have additional needs?*

Yes

To help us provide you with the very best experience, please advise us of any additional needs. Under the Equality Act 2010, this could be a physical or mental impairment which has substantial and long-term adverse effect on the ability to carry out day to day activities (e.g. dyslexia, hearing/visual impairments, mental health issues, epilepsy and cancer).

Please provide further information*

Age*

Part 4: Data Protection, Privacy and Client Agreement

Marketing

Would you like to be added to the Cool Ventures mailing list to receive emails which contain news of support and grant programmes available for your business?*

Yes

Would you like to be added to the HR Dept Newsletter?*

Yes

Would you like to be added to the Good Employment Charter Newsletter?*

Yes

How did you hear about the programme?*

How did you hear about the programme (other)?*

Client Declaration

I confirm that the information provided within this form is correct*

I confirm that the information provided within this form is correct *

Signature*

Please sign this form using your mouse (or other pointing device), or your finger (if on a touch-sensitive device)

Signed by*

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Signed Date

MM slash DD slash YYYY